The University of Arizona

Important Information

Click on the topics to display the content.

Permanent Stage:

  • Has holes to hold poles for a 20' x 30' tent; tent must be rented from an off-campus vendor
  • Power and amplification hook up at the back of stage (west side), there are also ample power sources at Park Student Union stage
  • Water connections on north and south side

▲ TOP




Power:

  • Electrical outlets at the stage
  • For other power sources, help, information, etc. call (520) 621-7559

▲ TOP




Facilities Management Equipment/Services:

  • Contact 621-7559
  • Minimum 2 week notice required
  • Equipment includes: tables, chairs, stage, podium, easels, trash cans, irrigation
  • A group can pick up equipment by working with Steven Natale (621-4701); no fee
  • Equipment is stored at the NE corner of McKale at ground level just W of the pool
  • Campus Use Coordinator can sign off on Campus Use Activity Reqest if there is no equipment request, no blue staking needed, nothing else required of Fac. Mgmt.

▲ TOP




Banners:

▲ TOP




Audio Visual:

  • 621-3852, located at Univ. Teaching Center on Mountain
  • 5 days notice

▲ TOP




Tents:

  • Permanent stage on mall has pole holes for a 20' x 30' tent
  • Tents may be left up overnight (refer to detailed instructions on the Mall Use & Scheduling Guideline link)
  • Outside vendors include:
    • Parties Plus 792-8368
    • Party Express 322-9405
    • AZ Party Rental 327-6678
    • Party Concepts 750-0550

▲ TOP




University Trademarked Items:

  • Alexi Holcomb, McKale, 626-3077

▲ TOP




Risk Management:

  • Mike Wallace, 1117 E. 6th St., 621-3710
  • Arrangements and approval required 5 business days prior to event.
  • Payment for services (gate fee and/or parking fee) required by 12:00 noon on the day before, no exceptions.
  • Ten (10) minute grace period allowed with each gate opening.
  • Access prohibited on central mall roadway between 9:00am - 4:00pm.
  • Rescheduling or cancellations required in advance or Mall Access privileges will be forfeited without refund.
  • Vehicles parking on the grass, require further authorization from Cheryl Plummer, 626-2630.

▲ TOP




Parking & Transportation:

  • Mike Wallace, 1117 E. 6th St., 621-3710
  • Arrangements and approval required 5 business days prior to event.
  • Payment for services (gate fee and/or parking fee) required by 12:00 noon on the day before, no exceptions.
  • Ten (10) minute grace period allowed with each gate opening.
  • Access prohibited on central mall roadway between 9:00am - 4:00pm.
  • Rescheduling or cancellations required in advance or Mall Access privileges will be forfeited without refund.
  • Vehicles parking on the grass, require further authorization from Kathi Hart, 621-2630.

▲ TOP




Campus Use Committee:

  • Annually reviews guidelines for mall use and assists Dean of Students Office in events approval as needed
  • Comprised of: Dean of Students, , Campus Use Coordinator, Risk Management, UAPD, Facilities Management, ASUA, Parking and Transportation, Grounds, Disability Resource Center, Athletics, Campus Recreation, Student Union Operations, Housing and Residence Life, and External Relations.
  • University sponsored events (including Homecoming, Spring Fling, etc.) shall present their agendas, specific info, etc. to Campus Use Committee well in advance of the event; also, other large events, demonstrations, protests, and unusual out-of-the-ordinary events should go before the committee or at the least (due to time constraints) before Kathy Adams-Riester, Associate Dean of Students, 626-0053.

▲ TOP




UAPD:

  • Call Security at 626-6728.

▲ TOP




City Licensing:

  • (520)791-4566; 255 W. Alameda, 1st Floor
  • Depends on what's being sold, where, when and for how long
  • A peddler's license is a city license
  • Vendors should call for specific information
  • A copy must be submitted with completed mall form

▲ TOP




State Licensing:

  • 800-634-6494; 400 W. Congress, 1st Floor, South bldg.
  • There is a fee for licensing
  • License required by State to sell anything other than a service
  • A copy must be submitted with completed mall form

▲ TOP




Health Department:

  • (520)740-2760; 150 W. Congress
  • ANY food or drink on the mall, regardless of event or fee or group, for sale or free samples, MUST have a health permit
  • There is no charge for a health permit if items are homebaked, individually wrapped goodies and/or canned soda
  • There is a fee for a temporary permit (up to 2 weeks - same event, same time period, consecutive dates; otherwise a separate permit will be issued for each event)
  • No blanket permits are issued ex: Spring Fling - each booth must have their own permit

▲ TOP




Dean of Students:

  • 1st Amendment issues are regulated/delegated to Kathy Adams-Riester, 626-0053
  • Kathy Adams-Riester approves overnight structures and is the last signature required for the Campus Use Activity Request Form. She will not approve until Risk Management approves, if deemed necessary.

▲ TOP




Disability Access:

▲ TOP




Building Monitors:

  • For information, call Fac. Mgmt. at 621-7559
  • Building monitors have authority over anything that occurs within 15' of the particular building on the outside
  • Nugent, Old Chemistry, Student Union Memorial Center and the Arizona State Museum have given that authority to the Campus Use Coordinator

▲ TOP




Last update: Tue Jul 31 2018