The University of Arizona

Important Information

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Facilities Management:

  • 1200 N Mountain

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Permanent Stage:

  • Has holes to hold poles for a 20' x 30' tent; tent must be rented from an off-campus vendor
  • Power and amplification hook up at the back of stage (west side), there are also ample power sources at Park Student Union stage
  • Water connections on north and south side

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Power:

  • Electrical outlets at the stage
  • For other power sources, help, information, etc. call (520) 621-7332

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Equipment/Services:

  • Contact 621-7332
  • Minimum 2 week notice required
  • Equipment includes: tables, chairs, stage, podium, easels, trash cans
  • There are no rental fees - only labor fees
  • A group can pick up equipment by working with Dave Parker (621-4701); no fee
  • Equipment is stored at the NE corner of McKale at ground level just W of the pool
  • Commercial and Mall Activity Coordinator can sign off on mall form if there is no equipment request, no blue staking needed, nothing else required of Fac. Mgmt.

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Banners:

  • To have banners hung between the palm trees at the stage, call the Facilities Management, 621-7332; there is a labor charge to hang banner; banner form available in Student Union Memorial Center 348 or online
  • To hang banners on Old Main, call 621-7060
  • To hang banners on the Student Union Memorial Center, call 621-1414, there is a a fee

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Audio Visual:

  • 621-3852, located at Univ. Teaching Center on Mountain
  • 5 days notice

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Tents:

  • Permanent stage on mall has pole holes for a 20' x 30' tent
  • Tents may be left up overnight (refer to detailed instructions on the mall form)
  • Outside vendors include:
    • Parties Plus 792-8368
    • Party Express 322-9405
    • AZ Party Rental 327-6678
    • Party Concepts 750-0550

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University Trademarked Items:

  • Call Cassidy Moore, McKale 246B, 621-3077

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Risk Management:

  • Herb Wagner, 220 W. 6th St., 621-7691
    1. Commercial and Mall Activity Coordinator can sign for Risk Mgmt. for any low-risk events (low risk to the University, examples include sales of jewelry, trinkets, and the like; by contrast - high risk includes rock drilling, large festival rallies, events drawing large crowds, runs and bike events)
    2. Commercial and Mall Activity Coordinator will obtain insurance certificates from all when necessary (if low risk, then ins. cert. not required). Mall form and ins. cert. will be faxed to Herb Wagner. He will then email the Mall Coord. with his (dis)approval and/or comments.

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Parking & Transportation:

  • Contact: Carmen Delahanty, 1117 E. 6th St., 621-3710
  • Arrangements and approval required 5 business days prior to event.
  • Payment for services (gate fee and/or parking fee) required by 12:00 noon on the day before, no exceptions.
  • Ten (10) minute grace period allowed with each gate opening.
  • Access prohibited on central mall roadway between 9:00am - 4:00pm.
  • Rescheduling or cancellations required in advance or Mall Access privileges will be forfeited without refund.
  • Vehicles parking on the grass, require further authorization from Kathi Hart, 621-1299.

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Campus Use Team:

  • Annually reviews guidelines for mall use and assists Dean of Students Office in events approval as needed
  • Comprised of: Risk Management, Facilities Management, Dean of Students, ASUA, the BOARD, Parking and Transportation, Grounds and Labor, Event Services and Student Union Operations, and McKale Events Scheduling
  • University sponsored events (including Homecoming, Spring Fling, etc.) shall present their agendas, specific info, etc. to CUT well in advance of the event; also, other large events, demonstrations, protests, and unusual out-of-the-ordinary events should go before the committee or at the least (due to time constraints) before Veda Kowalski, Associate Dean of Students (Old Main, 621-7059)

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UAPD:

  • Call Security at 626-6728.

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City Licensing:

  • (520)791-4566; 255 W. Alameda, 1st Floor
  • Depends on what's being sold, where, when and for how long
  • A peddler's license is a city license
  • Vendors should call for specific information
  • A copy must be submitted with completed mall form

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State Licensing:

  • 800-634-6494; 400 W. Congress, 1st Floor, South bldg.
  • There is a fee for licensing
  • License required by State to sell anything other than a service
  • A copy must be submitted with completed mall form

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Health Department:

  • (520)740-2760; 150 W. Congress
  • ANY food or drink on the mall, regardless of event or fee or group, for sale or free samples, MUST have a health permit
  • There is no charge for a health permit if items are homebaked, individually wrapped goodies and/or canned soda
  • There is a fee for a temporary permit (up to 2 weeks - same event, same time period, consecutive dates; otherwise a separate permit will be issued for each event)
  • No blanket permits are issued ex: Spring Fling - each booth must have their own permit

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Dean of Students:

  • 1st Amendment issues are regulated/delegated to Veda Kowalski, Old Main, 621-7059
  • Veda Kowalski approves overnight structures and is the 2nd to last signature required for the mall form; she will not sign until Risk Management and Facilities Management sign off

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Disability Access:

  • Contact the Disability Resource Center, 626-5490
  • Tables, booths, etc. should be 6' from the sidewalks, curbs and curb cut
  • Spaces between tables, booths, etc. should be at least 36" apart

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Contracts:

  • Arizona Student Unions, McKale, Alumni Association, Bookstore and Centennial Hall have contracted vendors - these are the exception to some of the mall policies regarding commercial activity
  • Vendors beyond 12' of city street curb are considered to be on UA property

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Building Monitors:

  • For information, call Fac. Mgmt. at 621-1299
  • Building monitors have authority over anything that occurs within 15' of the particular building on the outside
  • Nugent, Old Chemistry, Student Union Memorial Center and the Arizona State Museum have given that authority to the Commercial and Mall Activity Coordinator

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FYI'S:

  • If vendor's business is interrupted or interfered with by an individual the vendor can ask the individual to move or UAPD can be called; if asking the individual to move is based solely on religion, ethnic background, etc. then the vendor is in the wrong and the individual becomes the victim.

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Last update: Tue Jun 28 2016