Beginning January 1, 2025 Arizona Catering and Events Co. will be using an updated Request Form.
Please email us at su-sueventplanning@arizona.edu if you have any questions.
Arizona Catering and Events Frequently Asked Questions
Room Reservations
Room reservations must be submitted at least 15 business days in advance using the Room Reservation Request Form. Requests are handled on a first-come, first-served basis.
Yes, recognized student clubs (ASUA, GPSC, CSIL) may reserve small meeting rooms for up to two hours, twice a week. Room charges apply for exceeding this limit, and reservations require the signature of the club’s President or Treasurer.
Cancellation Policies
Cancellations must be made at least 7 business days in advance to avoid fees. Failure to cancel within this window will result in a 100% room rental fee charge.
Cancellations for special event spaces require 30 business days’ notice. Otherwise, 100% of the room rental fee will be charged.
A no-show fee of 100% of the contracted event total will be charged if the client or guests do not attend.
Room Setup & Equipment
Altering permanent room setups will incur a $100 fee. Any damages to furniture or equipment may result in additional charges.
Rooms are equipped with a screen/monitor and one microphone (for large rooms). Additional AV needs are available for rent, or you can contract with an outside vendor.
Catering Policies
Events with food and beverages must be booked at least 14 business days in advance. Final guest counts and menu selections are required 5 business days before the event.
No, external food and beverages are not allowed within Arizona Student Unions. Catering must be provided by Arizona Student Unions vendors.
Cancellations 10-6 business days before the event will be charged 50% of the total food costs. Cancellations made 5-3 days prior will incur a 75% charge, and those canceled 24 hours or less will be charged 100%.
Other Event Considerations
Yes, any vendor or contractor on-site must provide a Certificate of Insurance. Contact your Event Planner for more information.
All dietary restrictions (allergies, vegetarian, vegan, gluten-sensitive) must be communicated to your Event Planner at least 5 business days before the even
If you plan to serve alcohol, you must submit an Alcohol Permit Application at least 3 weeks before the event. Contact the Event Planning Office for assista